Designing the meeting rooms may be a bigger challenge than most people think it is, and when you think about this area, there are many things that you will need to consider.
Putting chairs and screens is not the only thing you need to do, and there are many elements that will reflect on your team’s mood as well as their skills and capabilities. Keep on reading if you want to learn some tips for creating an effective meeting space.
1. Understand the purpose of the room
The first thing you need to do when creating this space is understand the purpose of the room before you start putting things in it and planning the space. Do you want to use it just for meetings or is it going to be an area with some other purposes as well? How can you combine both of these things, and what are the biggest similarities in the purpose as well as the biggest differences?
If you are going to use it just for meetings, then you can use this guide to properly design and equip it, and if it is going to be multi-purpose then you will need to see what you can do to adapt the area and make it the most useful for everything.
2. Pay attention to the color scheme you use
There are several options that you have when choosing the color scheme that will help you create an effective space. The thing that most brands go for is choosing the brand hues and pretty much branding the space. This will help you with the background especially when you have online calls and when you need to show off the business part of the area.
If you want to steer off the brand hues and if you want to create a place for just the employees without incorporating the corporative hues, then you should go with neutral tones. The great thing about neutral tones on walls and ceilings is that you can put other things as the focal point, and it will not be too tiring for the people who spend a lot of time in that room. Note that if you want to add more personality to the area, you can always play around with colors when it comes to the furniture and the other décor elements.
3. Don’t forget about the furniture
We spend more than 40 hours in our places of business every week, and if we don’t use good furniture that can reflect to both our physical and mental health. When equipping the meeting room, you need to think of the efficiency and the space. What is the maximum number of people that are going to be seated there at the same time, and how can you achieve that with the size of the room that you have? You need to invest in good chairs and tables and you need to provide enough work are where everyone will be able to put their devices, notebooks, or anything else that they use.
Think about furniture that will be multipurpose and don’t forget to implement elements when your employees will be able to just sit back and relax.
4. Embrace new technology
Now let’s talk about the probably most important part of creating an effecting space – the technology that you are going to use. By implementing the right devices and software you will be able to provide solutions and ease understanding and avoid miscommunication. When we have meetings with our peers or superiors, we need to be able to share information with ease, and we want to know that everyone is on the same page with us.
The meeting room AV technologies are used to find a good approach and create solutions for modern obstacles, and this service can help you with choosing the right devices depending on the purpose of the room, as well as your specific needs. Know that there is no problem that cannot be solved with new technology and it is better to invest in these things at the beginning than to have to fix errors and find solutions for your mistakes later on.
5. Lighting is crucial
Another thing that we tend to forget about is the lighting. Many people spend long days in the office, and even if that is during the day, sunlight is not always the best solution when it comes to presentations and board meetings. You need to pay attention to the light that you use in the area if you don’t want everyone there to feel tired and even dizzy because they spent too much time in poor-lit conditions.
Choose durable solutions that will not put an additional toll on the electricity bill, and look for lights that will not tire your employees’ eyes. Remember that it is easy to go to extremes, and you should know that too soft light will make the participants sleepy, where harsh lights will prevent them from properly following the presentation. Look for the best of both worlds and if needed, consult with an expert.
6. You need to create a space where people will feel comfortable
Finally, you will need to think about all the details and small things that will help people in this room feel more comfortable. We all know how stressful meetings can be, so you can ease the mood by implementing fun things to do or even some items that will spark creativity and help your team have more fun and find solutions with ease.
Don’t forget to implement items where you can keep snacks or beverages because it is proven that when people have food and beverages at their disposal, they are less likely to feel upset or agitated.
Use this guide to create the best space for you and your employees and know that the meeting room will reflect your business and your brand. Start by thinking about the most important elements of the room, and design it accordingly. Don’t forget to implement new technologies, equipment, and devices that will make your life easier and the collaboration better.